How to find metadata in word document mac

If you remove hidden content from your document, you might not be able to restore it by clicking Undo. If you want to remove hidden data and personal information from documents that you save in the OpenDocument Text. In Word, the Document Inspector displays several different Inspectors that allow you to find and remove hidden data and personal information that is specific to Word documents.

For a list of the different types of hidden data and personal information that the Document Inspector can find and remove from Word documents, review the following table. If your organization customized the Document Inspector by adding Inspector modules, you might be able to check your documents for additional types of information. For more information about the features available in Word Starter, see Word Starter feature support.

In Word Starter , Document Inspector removes only versions and annotations.


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Document properties, including information from the Summary , Statistics , and Custom tabs of the Document Properties dialog box. Text that is formatted as hidden a font effect that is available in the Font dialog box. This Inspector cannot detect text that was hidden by other methods for example, white text on a white background. This Inspector cannot detect objects that are covered by other objects. When you share an electronic copy of an Excel workbook, make sure that you review the workbook for hidden data or personal information that might be stored in the workbook itself or its document properties metadata.

The Document Inspector in Excel can help you find and remove hidden data and personal information in your workbooks. Although you can remove hidden data and personal information from workbooks you have sent to other people, if the Excel workbook has been saved as a Shared Workbook , you can't remove comments, annotations, document properties, and personal information.

To remove this information from a shared workbook, first copy and turn off the Shared Workbook feature. Document Inspector helps you find and remove hidden data and personal information in Excel workbooks. It's a good idea to use the Document Inspector before you share an electronic copy of your workbook, such as in an email attachment. We highly recommend that you use the Document Inspector on a copy of your original workbook, because it is not always possible to restore the data that the Document Inspector removes.

In Excel Click the Microsoft Office Button , click Save As , and then type a name in the File name box to save a copy of your original workbook. In the copy of your original workbook, click the Microsoft Office Button , point to Prepare , and then click Inspect Document. In the Document Inspector box, check the boxes of the types of hidden content you want to be inspected.

For more information about the individual inspectors, see What the Document Inspector finds and removes in Excel documents. Review the results of the inspection in the Document Inspector box. Click Remove All next to the inspection results for the types of hidden content you want to remove from your document.

Metadata in Microsoft Word documents

If you remove hidden content from your workbook, you might not be able to restore it by clicking Undo. If you remove hidden rows, columns, or worksheets that contain data, you might change the results of the calculations or formulas in your workbook. If you don't know what information the hidden rows, columns or worksheets contain, close the Document Inspector, unhide the hidden rows, columns, or worksheets, and then review their contents. This is because shared workbooks use personal information to enable different persons to collaborate on the same workbook.

To remove this information from a shared workbook, you can copy the workbook and then unshare it.


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  • Unsharing isn't available in Microsoft Excel Starter To unshare, you must use the full version of Excel. If you want to remove hidden data and personal information from spreadsheets you save in the OpenDocument Spreadsheet. These are some of the items that can be the source of hidden data and personal information in your Excel workbooks:.

    This information can let other people see the names of people who worked on your workbook, comments from reviewers, and changes that were made to your workbook. Office automatically maintains the name of the person who most recently saved a workbook, the date when a document was created, and document location Excel or later versions.

    There may be additional kinds of personally identifiable information PII , such as email headers, send-for-review information, routing slips, printer properties for example, printer path and secure print passcode , and file path information for publishing Web pages. If you distribute a copy of a workbook that has hidden rows, columns, or worksheets, other people might unhide them to view the data that they contain. The names of the worksheets containing that data are then saved with the workbooks but may not be visible.

    These scenarios may contain cached or hidden data. Document Inspector displays items that it detects to help you find and remove hidden data and personal information that's specific to Excel workbooks. The table that follows lists the types of hidden data and personal information the Document Inspector can find and remove from your workbooks. Not all of the Excell features that are listed in the table are supported in Microsoft Excel Starter If your organization has added custom inspector modules to the Document Inspector, you might see additional types of information.

    In Excel Starter , Document Inspector removes only annotations. Excel or later versions Document location, when clicking Remove All , the existing document location will be cleaned up from the file. If there are hidden columns in your workbook that don't contain data and that are located between columns that do contain data, these empty hidden columns will also be detected and removed.

    If the hidden rows or columns in your workbook contain data, you might change the results of the calculations or formulas in your workbook by removing them. If you don't know what information the hidden rows or columns contain, close the Document Inspector, unhide the hidden rows or columns, and then review their contents. The Document Inspector doesn't detect shapes, charts, controls, Microsoft ActiveX objects and controls, pictures, or SmartArt graphics that might be located in hidden columns. Hidden rows or hidden columns are not removed if they are part of a table header, list header, or a Pivottable.

    These rows and columns are unhidden. If the hidden worksheets in your workbook contain data, you might change the results of the calculations or formulas in your workbook by removing them. If you don't know what information the hidden worksheets contain, close the Document Inspector, unhide the hidden worksheets, and then review their contents. The Document Inspector doesn't detect objects that are covered by other objects.

    Remove Metadata From Mac Word

    The Document Inspector detects the following items that might have data that isn't visible in your workbook. It can't remove these items for you because it might cause the workbook to not work properly. You can examine each item that's found and determine if you want to remove it manually or replace it with an item that doesn't have hidden data, such as a static picture. Links to data in other workbooks. The names of the worksheets that contain the data are saved with your workbook but it isn't visible there. External links include external references that are used in:.

    Embedded files such as an Office or Text document or embedded objects such as a chart or an equation that may have data that isn't visible in your workbook. Here are examples of some object types:. BI features that may have cached data that's saved with the workbook, possibly containing data that's not visible. Excel Survey questions that were created in Excel Online and saved with the workbook without being visible there.

    Scenarios that are defined with Scenario Manager and may cause cached or hidden data to be saved with the workbook. Filters that can be the cause of cached or hidden data in your workbook. The Document Inspector checks for AutoFilters and table filters that are applied to your data.

    You can look for and remove hidden information in your PowerPoint presentations by using the Document Inspector. We highly recommend that you use the Document Inspector on a copy of your original presentation, because it is not always possible to restore the data that the Document Inspector removes. Open the PowerPoint presentation that you want to inspect for hidden data and personal information.

    On the File tab, pick Save As , and then type a name in the File name box to save a copy of your original presentation.

    Florida Courts E-Filing Portal - Removing Metadata from Word Doc

    In PowerPoint Click the Microsoft Office Button , click Save As , and then type a name in the File name box to save a copy of your original presentation. In the copy of your original presentation, on the File tab, pick Info. In the copy of your original presentation, click the Microsoft Office Button Office button , point to Prepare , and then click Inspect Document. Click Check for Issues , and then Inspect Document.

    For more information about the individual Inspectors, see Remove hidden data and personal information by inspecting documents, presentations, or workbooks. If you remove hidden content from your presentation, you might not be able to restore it by clicking Undo. If you want to remove hidden data and personal information from presentations you save in the OpenDocument Presentation. PowerPoint presentation can save several types of hidden data and personal information. While this information might not be immediately visible, it can still be retrieved from your presentation.

    Hidden information can include the data that PowerPoint adds to let you collaborate on creating the presentation with other people. It can also include information that you deliberately designate as hidden. PowerPoint presentations can contain the following types of hidden data and personal information:.

    This information can allow other people to see the changes that were made and the names of those who worked on your presentation, along with comments from reviewers. If you used specific features, your document might also contain additional kinds of personally identifiable information PII , such as email headers, send-for-review information, routing slips, and file path information for publishing Web pages. This off-slide content can include text boxes, clip art, graphics, and tables. In PowerPoint, the Document Inspector displays several different Inspectors that enable you to find and remove hidden data and personal information that is specific to PowerPoint presentations.

    For a list of the different types of hidden data and personal information that the Document Inspector can find and remove from presentations, review the following table. If your organization customized the Document Inspector by adding Inspector modules, you might be able to check your presentations for additional types of information. This feature is only available to Office subscribers who have joined the Office Insider program. If you are an Office subscriber, make sure you have the latest version of Office. Content or objects that are not immediately visible in a presentation because they are located outside the slide area, including:.

    The Document Inspector cannot remove pictures that are added to the Notes section of a presentation. The Document Inspector detects the following items that might have data that isn't visible in your presentation. Document Inspector can't remove these items for you because it might cause the presentation to not work properly. Revision tracking data, introduced in PowerPoint build for Office Insiders, illustrates a limitation of Document Inspector.

    Revision tracking data that is, user names and the times when they made edits is added to the presentation. If Mohammed subsequently opens Presentation A in PowerPoint and runs Document Inspector on the file to remove personal data, the Document Inspector in that version of PowerPoint won't be able to detect and remove the revision tracking data added to the presentation by the newer, Office version of PowerPoint used by Kelly and Linda. You can remove hidden information in Visio, just like you can from other apps for Office. Sign in.

    Browse Search. Ask a question. User profile for user: Apple ID Speciality level out of ten: How does one go about reading the metadata on a file written in Microsoft Word?

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    I read all kinds of entertaining stories about embarrassing editing left in Word metadata by inexperienced users. I use Word myself and know to turn off the "track changes" tool. But how do I snoop on what other people may have left in their files? All replies Drop Down menu. Loading page content. Don Archibald Don Archibald.

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    How to Find Metadata in Word Documents

    Simon Teale Simon Teale. Every time MS Word auto-saves, or you select to Save the current document, Word simply attaches all the editing changes you have made to the end of the file. So anything that was previously in the file while it was saved, or auto-saved, will still be visible in the file if opened with something like BBEdit Lite. Only selecting Save As MS Word is also famous for saving a lot more into the file that you would think it needs. Computer name, OS, etc. I recently came across some old Word 5 or 6 for Windows documents I'd been working on many years ago, probably from Windows 95 days.

    My first attempt to open them was in a plain text editor, I was horrified to see all the extra stuff in there.