Creating table of contents word 2008 mac

Now, we can re-define the Table of Contents the way we want. First, we go to the References tab and find the Table of Contents menu on the far left:. That brings us to the Table of Contents dialog box. We'll click Modify at the bottom:.

Authoring Techniques for Accessible Office Documents: Word 2008 for Mac

This dialog box lists all of the Styles associated with Table of Contents entries. Since the Styles control the formatting of the entries in the Table of Contents, we need to modify the Styles to correct the formatting. The first entry that has incorrect formatting is TOC 2 the second-level entries. Click on that click 1 above to see the current settings in the Preview window, then click on Modify click 2. Here's where we can fix everything that's wrong with the second-level TOC entries: We can repeat the same steps for any other TOC entries that need adjusting, but you get the idea, right?

Notice how the Print Preview window circled in red has changed from the first time we saw it. So, for my friend Judy, who has asked me repeatedly to do a tutorial on how to modify the format of a Table of Contents What you've learned here is just a small part of my Brief Builder's Workshop course, where you can learn all sorts of skills for building better briefs, such as creating a Table of Authorities and configuring a Table of Contents two ways. Click here for more information. I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff.

It's not always easy, but someone's got to do it. And I was told there is something about turning on F1 and viewing the formatting and you have to edit in the Para Heading and not the actual brief content! Save my name, email, and website in this browser for the next time I comment. As for how to have the heading that appears in the brief bolded without pulling the bold attribute into the TOC:.


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The trick is to apply bolding within the heading style itself. That is, modify the heading style and apply the bold attribute in the style, rather than using direct formatting to apply bold to the heading text as you type it. I learned this trick from the venerable Word MVP Suzanne Barnhill on a similar issue, see this somewhat dated but still relevant exchange: Your method is identical to modifying the TOC x styles with the Modify Style dialog — although I grant that accessing it through the ToC dialog may seem more intuitive.

Worse, subsequent levels based on TOC 3 will change as well. Your instructions cause the TOC styles to be modified for the default template Normal. This will work, but it can create future problems if a different document based on Normal used different settings — and then you re-opened this one.

It is better practice to attach a custom template so you can be sure the style definitions are retained and can be archived with the document s associated with them. This is particularly true in a multi-user environment, or if you want to maintain several quite distinctly different document layouts.

Does anyone know of a fix for this problem: Or, you can right-click the table and choose Update Field from the shortcut menu. Alternatively, you can click the Table of Contents button on the References tab on the Ribbon. From the menu that appears, choose Remove Table of Contents.

Word 2007 All-in-One Desk Reference For Dummies

Creating a Table of Contents in Word A menu that lists several Table of Contents styles is displayed. This action summons the Table of contents dialog box, where you can choose options for your table: After you create the TOC, it does not reflect later changes you make to the document unless you update rebuild it by following these next two steps: If you want to update the TOC again, repeat these steps.

Similarly, avoid placing drawing objects directly into the document e. Instead, create borders with page layout tools and insert complete graphical objects.

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Word 2008 Help

Any documents that are longer than a few paragraphs require structuring to make them more straightforward for readers to understand. True headings are more than just bolded, enlarged, or centered text; they are structural elements that order and levels provide a meaningful sequence to users of assistive technologies. Named styles help your readers understand why something was formatted in a given way, which is especially helpful when there are multiple reasons for the same formatting e.

For more information on formatting using named styles, see Technique 9.


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  • While office application suites support headings in much the same way, the named styles often differ. When using tables, it is important to ensure that they are clear and appropriately structured. This helps all users to better understand the information in the table and allows assistive technologies e. Otherwise, assistive technologies will interpret your list as a series of short separate paragraphs instead of a coherent list of related items.

    At this time, it is not possible to modify pre-formatted list styles or to create your own list styles. January 26, ]. Use Columns feature for placing text in columns. However, because columns can be a challenge for users of some assistive technologies, you should consider whether a column layout is really necessary.

    Creating an index or table of contents to outline office document content can provide a means of navigating the meaningful sequence of content. The best way to generate a table of contents is after applying the predefined heading styles, such as "Heading 1" as described above, to the headings that you want to include in your table of contents. After you apply these styles, you can then create a table of contents. Numbering the pages of your document helps those reading and editing your document effectively navigate and reference its content.

    For users of assistive technologies, it provides a valuable point of reference within the document. In case the document is ever converted into HTML, it should be given a descriptive and meaningful title.

    How to Make a Table of Contents in Microsoft Word

    Charts can be used to make data more understandable for some audiences. However, it is important to ensure that your chart is as accessible as possible to all members of your audience. Office applications do typically include accessibility features such as the ability to magnify documents and support for high contrast modes.

    Why Problems Occur

    However, because printing is an important aspect of many workflows and changing font sizes directly will change documents details such the pagination, the layout of tables, etc. The visual presentation of text and images of text should have a contrast ration of at least 4. To help you determine the contrast, here are some examples on a white background:. Also, always use a single solid color for a text background rather than a pattern. In order to determine whether the colors in your document have sufficient contrast, you can consult an online contrast checker, such as:.

    Color should not be used as the only visual means of conveying information, indicating an action, prompting a response, or distinguishing a visual element. In order to spot where color might be the only visual means of conveying information, you can create a screenshot of the document and then view it with online gray-scale converting tools, such as:. The instructions provided for understanding and operating content should not rely solely on sensory characteristics such as the color or shape of content elements.

    Here are two examples:.

    Making the Table of contents - MS Word Mac

    Before you use an image to control the presentation of text e. If this is not possible, as with logos containing stylized text, make sure to provide alternative text for the image following the techniques noted above. By taking the time to design your content in a consistent way, it will be easier to access, navigate and interpret for all users:. Hyperlinks are more effective navigation aids when the user understands the likely result of following the link. Otherwise, users may have to use trial-and-error to find what they need. To help the user understand the result of selecting a hyperlink, ensure that the link makes sense when read in the context of the text around it.

    At this time, Word for Mac does not offer a mechanism to check for potential accessibility errors in your document prior to publishing. January 26th, ].