For earlier versions of Excel, such as and , follow the instructions below [source: Excel Bar Graphs ]:. Be Our Guest! History Expert? A 'Star Wars' Quiz " " How well do you know the world's countries? How Google Deep Dream Works. How Abandonware Works. It's easy to make bar charts in Excel. Open Excel. Locate and open the spreadsheet from which you want to make a bar chart.

## How to create a bar graph in Excel

Select all the data that you want included in the bar chart. Be sure to include the column and row headers, which will become the labels in the bar chart. If you want different labels, type them in the appropriate header cells. You'll see many options when you select this button, such as 2-D columns and 3-D columns, as well as 2-D and 3-D bars.

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For these purposes, we're selecting 2-D columns. In 2-D bar charts, the bars can even overlap each other. When you make a bar graph in Excel, the source values do not necessarily need to be greater than zero. Generally, Excel has no difficulty with displaying negative numbers on a standard bar graph, however the default chart inserted in your worksheet might leave much to be desired in terms of layout and formatting: For the above bar chart to look better, firstly, you might want to move the vertical axis labels to the left so they won't overlay the negative bars, and secondly, you can consider using different colors for negative values.

To format the vertical axis, right click any of its labels, and select Format Axis This will make the Format Axis pane appear on the right side of your worksheet. On the pane, go to the Axis Options tab the rightmost one , expand the Labels node, and set the Label Position to Low: If you want to draw attention to the negative values in your Excel bar graph, changing the fill color of negative bars would make them stand out. If your Excel bar chart has just one data series, you can shade negative values in standard red.

If your bar graph contains several data series, then you will have to shade negative values in each series with a different color. For example, you can keep the original colors for positive values, and use lighter shades of the same colors for negative values. Sorting data on bar charts in Excel When you create a bar graph in Excel, by default the data categories appear in the reverse order on the chart. Why does Excel always put data categories backwards in bar charts? No one knows.

## How to Make a Bar Graph In Excel | HowStuffWorks

But we do know is how to fix this: The easiest way to reverse the order of data categories on a bar chart is to do the opposite sort on the sheet. Let's use some simple data to illustrate this. In a worksheet, I have a list of 10 largest cities in the world sorted by population in descending order, from highest to lowest. On the bar chart, however, the data appears in ascending order, from lowest to highest: To have your Excel bar graph sorted from top down, you simply arrange the source data in the opposite way, i.

If sorting the data on the sheet is not an option, the following section explains how to change the sort order on an Excel bar graph without sorting the data source. If the sort order on your worksheet does matter and cannot be changed, let's make the bars on the graph appear exactly in the same order. It's easy, and only requires selecting a couple of tick-box options.

Your Excel bar graph will be immediately sorted in the same way as the data source, descending or ascending. As soon as you change the sort order on the sheet, the bar chart will be re-sorted automatically.

## How to Make Bars Closer Together in Column Graphs in Microsoft Excel for Mac

If your Excel bar graph contains several data series, they are also plotted backwards by default. For example, notice the reverse order of regions on the worksheet and on the bar chart: To arrange the data series on the bar graph in the same order as they appear on the worksheet, you can check the At maximum category and Categories in reverse order options, as demonstrated in the previous example. This will also change the plot order of data categories, as shown in the following screenshot: If you want to arrange the data series on the bar chart in a different order than the data is organized on the worksheet, you can do this by using:.

This method allows you to change the plotting order of each individual data series on a bar graph and retain the original data arrangement on the worksheet. Or, click the Chart Filters button on the right of the graph, and then click the Select Data In the Select Data Source dialog, select the data series whose plot order you want to change, and move it up or down by using the corresponding arrow: Reorder data series by using formulas Since each data series in an Excel chart not only in bar graphs, just in any chart is defined by a formula, you can change the data series by modifying the corresponding formula.

The detailed explanation of the data series formulas is provided here. For now, we are interested only in the last argument that determines the plot order of the series. For example, the grey data series is plotted 3 rd in the following Excel bar chart: To change the plotting order of a given data series, select it on the chart, go to the formula bar, and replace the last argument in the formula with some other number.

In this bar chart example, to move the grey data series one position up, type 2, to make it the first series in the graph, type 1: As well as the Select Data Source dialog, editing the data series formulas changes the series order on the graph only, the source data on the worksheet remains intact.

This is how you make bar graphs in Excel. To learn more about Excel charts, I encourage you to check out a list of other resources published at the end of this tutorial. Thank you for reading and hope to see you on our blog next week! Hello, Id like to know if this is possible to have a plitted axis. You can use logarithmic scale to represent the numbers better: You can also change the value in the "Base" field to make it clearer, e.

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I need help for how to superimpose a bar on another bar , if I have four bars and I need to show a grey bar behind one of the bars among the bars. Enter data for the graph's X- and Y-axes. To do this, you'll type a number or word into the A or B column to apply it to the X- or Y- axis, respectively.

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For example, typing "Monday" into the A2 cell and "70" into the B2 field might show that it was 70 degrees on Monday. Finish entering your data. Once your data entry is complete, you're ready to use the data to create a bar graph. Select all of your data. This will select all of your data. Click the Insert tab. It's at the top of the Excel window, just right of the Home tab. Click the "Bar chart" icon.

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This icon is in the "Charts" group below and to the right of the Insert tab; it resembles a series of three vertical bars. Click a bar graph option. The templates available to you will vary depending on your operating system and whether or not you've purchased Excel, but some popular options include the following: Customize your graph's appearance. Once you decide on a graph format, you can use the "Design" section near the top of the Excel window to select a different template, change the colors used, or change the graph type entirely.

The "Design" window only appears when your graph is selected. To select your graph, click it. You can also click the graph's title to select it and then type in a new title. The title is typically at the top of the graph's window. Sample Vertical Bar Graph.

Sample Stacked Bar Graph. Yes No. Not Helpful 5 Helpful You can copy and paste the graph. Do this the same way you'd copy and paste regular text. Not Helpful 1 Helpful 5. Click on the element you want to adjust. For example, if you want to adjust the width of the bars, you would click on the bars. If that doesn't bring up options, try right clicking.